NATIONAL TAIWAN UNIVERSITY Office of Student Affairs, Student Activity Center Rules Governing the Handling of Venue Usage Violations
NATIONAL TAIWAN UNIVERSITY
Office of Student Affairs, Student Activity Center
Rules Governing the Handling of Venue Usage Violations
May 30, 2011 Passed by the Student Counseling Committee, fall semester, Academic Year 2011-2012
December 23, 2014 Passed by the Student Counseling Committee, fall semester, Academic Year 2014–15
December 30, 2024 Passed by the Student Counseling Committee, fall semester, Academic Year 2024-25
February 7, 2025 Promulgation of amended Articles 1–8
Article 1 The National Taiwan University (NTU or“the University”) Office of Student Affairs, Student Activity Center Administration Division (the Division) formulates the NTU Office of Student Affairs, Student Activity Center Rules Governing the Handling of Venue Usage Violations (the Rules) to ensure effective utilization of venues and classroom buildings managed or borrowed by the Division and to protect the rights of autonomous student organizations and student clubs (the clubs) at the University in borrowing venues.
Article 2 Penalty points for venue usage violations shall be issued as follows:
1. Having registered for a venue but failed to apply for approval, or having received approval but did not use the venue as scheduled: 1 point per session. No points will be issued if the venue was not used due to a force majeure event.
2. Canceling a previously approved venue:
No points if canceled more than 21 days before the event.
0.3 points per session if canceled 5-20 days in advance.
0.5 points per session if canceled 1-4 days in advance.
3. Transferring an already confirmed reservation to or exchanging it with another student club at the University: 2 points per session.
4. Using venues in a manner inconsistent with the approved application: 3 points per session; using venues for commercial purposes or activities involving non-NTU groups in a manner inconsistent with the approved application: 8 points per session.
5. Entering a venue without a reservation: 5 points per session.
6. Leaving doors or windows open while the air conditioning is on; failing to properly clean the venue after the event; not securing the doors and windows by locking them; disorderly arrangement of tables and chairs; failing to turn off lights/air conditioning/equipment; and any other failure to restore the venue to its original condition: 0.5 points per violation and up to 2 points per session.
7. Leaving items in hallways/public spaces; failing to comply with waste disposal and recycling guidelines; and not removing waste promptly the day following use of Yi-Ren Hall: 3 points.
8. Damaging a venue and failing to return it to its original state after the event: 3 points.
9. Equipment damage due to improper use: 5 points; equipment damage due to vandalism: 10 points.
10. Turning on air conditioning or other equipment in a classroom building without authorization: 3 points per session.
11. Moving or rearranging items without authorization: 3 points.
12. Failing to return borrowed equipment on time or taking equipment to another venue without authorization:3 points.
13. Eating or drinking in areas where dining is prohibited: 3 points.
14. Entering any wooden-floored venue with shoes other than clean soft-soled dance shoes, or moving desks or chairs into such venues: 3 points per violation.
15. Smoking is prohibited in all venues. If the club borrowing the venue fails to fulfill its duty as a good manager and smoking occurs within the venue: 5 points. Individuals caught smoking at any venues shall be handled in accordance with the NTU Directives for the Prevention of Tobacco Hazards on Campus.
16. Installing electrical equipment without authorization or equipment that may result in an electrical overload: 5 points.
17. Obstructing emergency evacuation routes; turning off emergency lighting; using emergency power outlets; or other fire safety related violations: 5 points.
18. Except in cooking classrooms or with the prior authorization of the University, using electric cooking appliances, open flames, or other heating devices in any event venue: 10 points.
19. Exceeding approved activity time:
Overtime by less than 15 minutes: 1 point;
Overtime exceeds 15 minutes: 3 points;
Overtime exceeds 30 minutes: 7 points;
Overtime exceeds 45 minutes: 10 points.
20.Other violations not listed above that affect venue safety will incur 5–10, points depending on severity.
An additional 1 to 10 penalty points may be issued for failure to take the appropriate remedial action to address any of the violations listed above.
Article 3 Clubs accumulating 5 penalty points within a single semester shall have their online venue reservation rights temporarily suspended until an improvement report is submitted.
Clubs accumulating 10 penalty points within a single semester shall have their online venue reservation rights suspended, and the suspension will be announced on Student Activity Center's multimedia display system, bulletin boards, and website. The suspension and announcement will be lifted only after the submission of an improvement report.
Clubs accumulating 15 penalty points within a single semester shall have their online venue reservation rights suspended, and the suspension will be announced on Student Activity Center's multimedia display system, bulletin boards, and website. Furthermore, the venue borrowing privileges of such clubs for the following semester will be directly revoked. Clubs may regain privileges and have the announcement removed after submitting an improvement report and applying for disciplinary service. Disciplinary service may be applied for only once per semester.
Penalty points shall be reset at the start of each semester.
The start and end dates for each semester shall be as announced in the University academic calendar.
Article 4 In addition to the penalty points outlined in Article 2, any of the following circumstances will result in the club being placed on the second-priority list during the Yi-Ren Hall venue coordination meeting for the following academic year:
1.The audience fails to vacate the premises by 10:00 p.m.
2.Event setup or related factors cause disruption to the next scheduled user.
Article 5 (Deleted)
Article 6 When a club accumulates 5, 10, or 15 penalty points within a semester, a suspension notice will be sent via the Student Activity Information System to the email addresses registered by the club leader and the club advisor.
Article 7 The penalty point rules outlined in Article 2 also apply to NTU faculty, staff, and students who make temporary individual venue reservations or book individual practice rooms. Individuals who accumulate 3 or more penalty points within a semester shall be prohibited from making any further temporary venue reservations or booking individual practice rooms for the remainder of that semester. Any loss or damage caused by human negligence shall be subject to compensation.
Penalty points will be reset each semester.
The start and end dates for each semester shall be as announced in the University academic calendar.
Article 8 The Rules shall be passed by the Student Counseling Committee and then implemented on the date of promulgation.