NATIONAL TAIWAN UNIVERSITY Office of Student Affairs, Student Activity Center Directives for Venue Management and Fee Standards
NATIONAL TAIWAN UNIVERSITY
Office of Student Affairs, Student Activity Center
Directives for Venue Management and Fee Standards
September 22, 1998 Passed by the 2,073rd Administrative Meeting
May 11, 1999 Passed by the 2,103rd Administrative Meeting
January 02, 2001 Passed by the 2,178th Administrative Meeting
April 10, 2001 Passed by the 2,190th Administrative Meeting
May 20, 2003 Passed by the 2,293rd Administrative Meeting
March 15, 2005 Passed by the 2,379th Administrative Meeting
July 05, 2010 Passed by the 2,630th Administrative Meeting
June 20, 2017 Passed by the 2,953rd Administrative Meeting
Jan 23, 2024 Passed by the 3,162rd Administrative Meeting
February 2, 2024 Promulgation of amended Articles 1, 2, 7 through 14
Article 1 National Taiwan University (NTU or "the University") Student Activity Center Administration Division (the Division) formulates The National Taiwan University Office of Student Affairs, Student Activity Center Directives for Venue Management and Fee Standards (the Standards) in accordance with Article 4, Paragraph 1 of the NTU Directives for the Management of Venue and Equipment Revenues and Expenditures to manage the venues of the Student Activity Center (the Center) and to ensure their effective use.
Article 2 Venues in the Center include Yi-Ren Hall, coSPACE (Exhibition Area, Meeting Room, Open Stage Area), exhibition rooms, practice rooms, storage rooms, classrooms, rehearsal rooms, and club offices. The Division may charge a venue usage fee for the borrowing of the aforementioned venues. The fee standards are listed in the Appendix.
Article 3 The Center's venues are primarily for academic, artistic, celebratory, assembly, or student club activities. No other uses are permitted without prior approval.
Article 4 In principle, the Center's venues shall be reserved for student clubs, administrative units, and teaching divisions of the University. Venue reservation application from non-NTU units may be approved provided that such usage will not affect the rights of the parties listed in the preceding paragraph.
Article 5 If an administrative unit of the University encounters special circumstances related to official duties and is approved through the University's administrative procedures to have priority use of the Center's venues, any fees paid by the original borrowing unit will be refunded without interest or applied toward a rescheduled use.
Article 6 After an application is approved, the borrowing unit may not defer the reservation or request a refund during the rental period, except in cases of force majeure or other substantial circumstances.
Article 7 (Deleted)
Article 8 Student clubs and other units at the University that wish to borrow the Center's venues shall submit an application in writing detailing the nature of the activity to be held; non-NTU parties shall apply by submitting an official letter addressed to the Division. The aforementioned application shall be submitted to the Division by the stipulated deadline. If approved, the applying party shall pay the necessary fees within seven days to complete the rental process. However, exceptions may be made under special circumstances with the approval of the Division.
Article 9 The Center's opening hours are as follows:
1. Regular semester: 8:00 a.m. to 10:00 p.m., Monday through Sunday.
2. Summer/winter vacations: 8:00 a.m. to 5:00 p.m., Monday through Friday (closed on weekends). Any changes to opening hours will be announced separately.
3. National holidays: Closed
4. Closed on holidays as per the University's academic calendar.
Parties wishing to use the Center's venues during the closing hours prescribed in Subparagraphs 1 through 4 of the preceding Paragraph must obtain prior approval from the Division. However, an additional fee of NT$5,000 per session will be charged for venue use.
Article 10 Borrowing units shall follow the specific guidelines for each venue and comply with the following rules:
1. Government and the University's regulations.
2. Venue usage shall be consistent with that indicated on the application.
3. Damage to any venue facilities is prohibited.
4. Posting posters, promotional slogans, or setting up polling stations for elections without permission is prohibited.
5. Smoking is strictly prohibited in all venues.
6. The use of hanging equipment on the stage, dragging props across the stage floor, and striking the floor are prohibited.
7. Bringing firecrackers, candles, other flammable or explosive materials, or any other dangerous items into or using them within any of the Center's venues is prohibited.
8. Borrowing units may only set up the venue during the rental period and must restore it to its original condition afterwards.
9. All equipment brought by the borrowing unit must be cleared and retrieved after the rental period ends. The Division is not responsible for its safekeeping.
10. Once the rental application is approved, the venue may not be transferred to another unit for use.
11. If a club's designated space isn't utilized effectively, the Division reserves the right to reclaim it and reassign it to another club.
The venue-specific guidelines mentioned in the preceding paragraph shall be formulated by the Center in accordance with its responsibilities and implemented after approval by the Vice President for Student Affairs.
Article 11 If the borrowing unit cancels its approved application without valid reason more than twice, it shall be barred from applying again for the remainder of the academic year.
If the borrowing unit violates any of the provisions of the Standards, the Divsion reserves the right to terminate the rental at any time and suspend the unit's eligibility to apply for any of the Center's venues for one year. In cases of severe violation or illegal activity, the matter will be handled in accordance with applicable laws.
Article 12 Borrowing units shall exercise the due care of a good administrator when using the Center's equipment or facilities. If any damage or loss occurs due to improper use, the unit shall be held responsible for compensation. If any defects or damage to the equipment or facilities of the Center are discovered prior to the borrowing unit's use, the borrowing unit shall promptly inform the Division for handling. Should the borrowing unit neglect to notify and persist in using the facilities, resulting in damage or aggravation thereof, it shall be held responsible for compensation.
Article 13 The fees collected under the Standards shall be allocated and managed in accordance with the NTU Directives for the Management of Venue and Equipment Revenues and Expenditures. Matters not addressed herein shall be subject to the applicable regulations of the University.
Article 14 The Standards shall be passed by the Office Affairs Meeting and the Administrative Meeting and then implemented on the date of promulgation.
Appendix: Venue Fee Standards