國立臺灣大學

NATIONAL TAIWAN UNIVERSITY

Office of Student Affairs, Student Activity Center

Rules Governing the Management of Designated Club Spaces

January 16, 2013       Passed by the Student Counseling Committee, fall semester, Academic Year 2012–13

December 23, 2014 Passed by the Student Counseling Committee, fall semester, Academic Year 2014–15 

December 30, 2024 Passed by the Student Counseling Committee, fall semester, Academic Year 2024-25

 February 7, 2025 Promulgation of amended Articles 1 through 10

Article 1     The National Taiwan University (NTU or "the University") Office of Student Affairs, Student Activity Center Administration Division (the Division) formulates the NTU Office of Student Affairs, Student Activity Center Rules Governing the Management of Designated Club Spaces (the Rules) regulate the management and use of designated club spaces and to cultivate the spirit of autonomy among student clubs.

Article 2     The "designated club spaces" referred to in the preceding article include club offices, storage rooms, and lockers, which are allocated by the Division to autonomous student organizations and individual student clubs (clubs) in accordance with the Rules.
All Clubs (excluding departmental, institutional, or collegiate student associations) approved by the University are eligible to apply for designated club spaces.
Club offices referred to in the Rules are categorized into general club offices and skill-based club offices
1.General Club Offices: In principle, one office is shared by multiple clubs.
2.Skill-based Club Offices: Such spaces include instrument storage rooms, heavy metal music practice rooms, coffee and beverage experimental rooms, fine food experimental kitchen, chess/bridge rooms, darkrooms, etc. These offices are shared by clubs based on their specific nature and activities.

Article 3     Approved clubs may apply to the Division for the use of designated club space and its equipment as needed for club affairs and activities. The usage period is limited to one academic year, and the borrowing procedures must be completed.

Article 4     The Student Activity Center Club Space Management Committee (the Committee) shall be responsible for reviewing matters related to the management and use of club spaces. The Committee shall be composed of the following members: two staff members from the Division, two staff members from the Student Activity Division, one club advisor representative, and four student club representatives elected through an election held by the University.
Upon passing a resolution, the Committee may instruct the Division to carry out matters pertaining to the management and use of designated club spaces.

Article 5     Clubs that have been allocated a club space shall, within one month after the summer vacation begins according to the University's academic calendar, complete the renewal procedures by filling out the Club Space Renewal Application Form. Clubs applying for a new club space shall follow the application schedule announced by the University.
If a club is unable to meet the aforementioned deadline due to justifiable causes, it may apply for an extension to renew its use of the club space. However, the extension period shall not exceed one month.

Article 6     Prior to applying for a renewal of club space, the clubs with an existing allocation must complete their registration for the next academic year. The allocation of the original space will be granted in principle. Clubs applying for a new club space will be allocated a space based on the availability at the time of their application.

Article 7     Without prior authorization, a club that has been assigned a designated club space and has completed the move-in procedures after submitting the required forms for the space and equipment to the Division, may not transfer/exchange their assigned spaces to/with another Clubs.

Article 8    Clubs that are not qualified to use or renew the use of club spaces shall vacate the premises within 14 days upon receiving notification, and return the keys to the club spaces as well as any borrowed public property. Any remaining club property left in the designated club spaces will be regarded as abandoned if not retrieved within 14 days after notification. The Division, along with student representatives from the Committee, will then clear and dispose of the items. In cases where an extension is necessary due to justifiable causes, the club must submit a written explanation to the Division for approval.

Article 9    The designated club spaces shall be used exclusively for student clubs' administrative affairs, member gatherings, storage of club files, and club property. The spaces shall not be used for other purposes, nor shall their use endanger public safety or violate the regulations of the University.

Clubs shall be responsible for maintaining the cleanliness of their designated club spaces and must not damage any equipment contained within. Clubs allocated designated club spaces are required to participate in the cleanliness assessment of the club spaces each semester. Clubs that fail the assessment will be given one opportunity for a re-assessment. Should the club fail the re-assessment, its eligibility to apply for a club space in the following academic year will be revoked.
Club offices are not permitted to obstruct their glass doors or windows. However, exceptions may be made for justifiable causes with the approval of the Division.
The use of club spaces must comply with NTU Office of Student Affairs, Student Activity Center Rules Governing the Handling of Venue Usage Violations. If a club accrues 30 penalty points or more for violations of venue use within a single academic year, its eligibility to apply for club space in the following academic year shall be revoked.
The use of designated club spaces must comply with safety inspections conducted by the University. Clubs that have been allocated a club space must attend at least one fire safety training session organized by this Division each academic year. Clubs that fail to attend the fire safety training shall have their eligibility to apply for club space in the following academic year revoked.
Clubs are responsible for the safekeeping of all equipment provided within their allocated club spaces and must create a detailed inventory list of the property. Chief representatives shall hand over their club's property to their successor. Equipment that is no longer usable shall be returned to the Division for disposal. However, clubs shall be liable for any loss of or damage to equipment attributable to them.

Article 10  In principle, club offices shall be shared by multiple Clubs. The Division reserves the right to allocate club spaces and may, after consulting with the clubs, reallocate spaces based on factors such as space availability and the nature of the clubs.
Storage rooms and lockers at the Student Activity Center are prioritized for clubs that do not have a designated office.