NATIONAL TAIWAN UNIVERSITY
Student Activity Center

Student Club Office Management Rules

 

    January 16, 2013     Passed by the Student Counseling Committee, fall semester, Academic Year 2012–13

December 23, 2014     Amended and passed by the Student Counseling Committee, fall semester, Academic Year 2014–15
 


Article 1     The National Taiwan University (“the University”) Student Activity Center (“the Center”) Student Club Office Management Rules (“the Rules”) are formulated to regulate matters related to the management and use of club offices and as a means of cultivating the spirit of autonomy among student clubs.


Article 2     All student clubs (excluding departmental, institutional, or collegiate student associations) approved by the University are eligible to apply for club offices.

Club offices referred to herein include general purpose club offices and arts and crafts club offices. A general purpose club office is shared by multiple student clubs, whereas arts and crafts club offices (including musical instrument storage rooms, heavy metal music practice rooms, food and beverage preparation rooms, cooking classrooms, chess/bridge rooms, darkrooms, etc.) are shared by student clubs of a similar nature.


Article 3     An approved student club which needs office space for club affairs and activities may apply to the Center’s Club Office Management Committee (“the Committee”) for club office space and equipment for a period of one year and complete the necessary procedures.


Article 4     The Committee shall be responsible for reviewing matters related to the management and use of club offices. The committee shall comprise the following members: 2 staff members from the Student Activity Center Administration Division (“the Division”), 2 staff members from the Student Activity Division, 1 club advisor representative, and 4 student club representatives elected from among all attendees at the Student Club Management Training. Upon reaching a resolution, the Committee may demand that the Division carry out the adopted measures pertaining to club office space management and usage.


Article 5     Student clubs already assigned with club office space shall reapply for the use of club office space within the two weeks following the last day of the final examination week (as announced by the University) of the spring semester each academic year. Student clubs applying for club office space for the first time shall submit their application within the announced period.


Article 6     In principle, student clubs which have already been assigned club office space, which have completed the club registration process prior to the renewal application, which are in good standing, and which have committed no regulatory violations in the previous academic year will be assigned to the same office space as in the previous academic year. Student clubs applying for the first time will be assigned to office space that is available at the time of application.


Article 7     Except where prior authorization is granted, a student club which has been assigned with club office space, submitted the club office and equipment borrowing form to the Division, and completed the move-in procedures may not transfer/exchange their assigned space to/with another club.


Article 8     A student club not assigned with club office space (or storage room or locker) shall, within two weeks of being notified, clear out of their original club office (or storage room or locker) and return the keys and all borrowed equipment. Possessions left behind will be deemed as abandoned and, if necessary, will be disposed of by the University and the Committee’s student representative(s) after an announcement has been placed on the Center’s website and bulletin board for 14 days. An extension may be granted to clubs which have provided justifiable cause to the Division and received approval.


Article 9     Club offices are reserved for club events, member gatherings, and storage of club files and property. They may not be used for any other purposes.

Student clubs shall be responsible for maintaining the cleanliness of their club offices and may not cause damage to the equipment contained therein. Any student club assigned with club office space or storage space shall be subject to club office cleanliness evaluations. Clubs that fail an evaluation may apply for re-evaluation. However, clubs that fail the re-evaluation shall be ineligible for club office application in the following academic year.

Except with justifiable cause and the approval of the Division, student clubs are prohibited from covering up the glass on office windows or doors.

Clubs shall comply with public safety guidelines and all applicable regulations of the University when using club offices. A student club that accrues 30 or more penalty points for venue usage violations in a single academic year shall be ineligible for club office application in the following academic year.

Student clubs with club offices shall cooperate with the University by undergoing inspections and fire safety lectures. Fire safety lectures are held every semester and each student club assigned with club office space shall participate in a fire safety lecture at least once every academic year. Student clubs that fail to do so shall be ineligible for club office application in the following academic year.

Student clubs shall be responsible for safeguarding the equipment inside their assigned club office space and formulating a club property list. Chief representatives shall hand over their club’s property to their successor. Equipment that is no longer usable shall be returned to the Division for disposal. However, student clubs shall be liable for any loss of or damage to equipment attributable to them.


Article 10  Student clubs without club office space shall be given priority in the Center’s assignment of storage rooms and lockers. Once the necessary procedures are completed, such clubs may use the aforementioned facilities for a period of one year, after which they may renew their application.


Article 11        The Rules shall be passed by the Student Counseling Committee and then implemented on the date of promulgation.
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