NATIONAL TAIWAN UNIVERSITY
Office of Student Affairs

Student Activity Center Administrative Regulations

 

September 22, 1998     Passed by the 2,073rd Administrative Meeting

          May 11, 1999     Amended and passed by the 2,103rd Administrative Meeting

    January 02, 2001     Amended and passed by the 2,178th Administrative Meeting

          April 10, 2001     Amended and passed by the 2,190th Administrative Meeting

          May 20, 2003     Amended and passed by the 2,293rd Administrative Meeting

       March 15, 2005     Amended and passed by the 2,379th Administrative Meeting

            July 05, 2010     Amended and passed by the 2,630th Administrative Meeting

           June 20, 2017     Amended and passed by the 2,953rd Administrative Meeting

 

 

Article 1     The National Taiwan University (NTU or “the University”) Student Activity Center Administrative Regulations (“the Regulations”) are formulated to manage venues in the Student Activity Center (“the Center”) so that they may be fully utilized.

Article 2     Venues in the Center include Yi-Ren Hall (the auditorium), exhibition halls, reading rooms, practice rooms, storage rooms, dance practice rooms, theater practice rooms, music practice rooms, studios, rehearsal rooms, and club offices.

An appropriate fee will be assessed by the Center in accordance with the rent schedule (see appendix) for the use of any venue listed in Paragraph 1.

Article 3     In principle, venues in the Center may only be used for celebrations, assemblies, and academic, arts, and student club activities and shall not be used for any other purposes without permission.

Article 4     In principle, venues in the Center shall be reserved for student clubs, administrative units, and teaching divisions of the University.

An organization not affiliated with the University may be approved to use a venue provided that such usage will not affect the rights of the parties listed in the preceding paragraph.

Article 5     Administrative units at the University may be given priority in reserving and using venues in the Center for special official purposes when approved in accordance with applicable administrative procedures, in which event a party that has reserved the same venue may choose to defer their reservation or request a refund without interest.

Article 6     Barring force majeure or other material events that occur during the rental period, the renting party may not request a deferral of an approved reservation or demand a refund.

Article 7     Renting parties (including NTU and non-NTU parties) that wish to use automotive vehicles on campus during their rental period must apply beforehand in accordance with the applicable regulations of the University. Such vehicles must be parked in a manner consistent with the University’s instructions.

Article 8     Student clubs and other units at the University that wish to rent the Center’s venues shall submit an application in writing detailing the nature of the activity to be held; non-NTU parties shall apply by submitting an official letter addressed to the Center.

The aforementioned application shall be submitted to the Administration Division of the Center by the stipulated deadline. If approved, the applying party shall pay the necessary fees within seven days to complete the rental process. Under special circumstances, an exemption may be granted with the express approval of the Center.

Article 9     The Center’s opening hours are as follows:

1.  Regular semester: 8:00 a.m. to 10:00 p.m., Monday through Sunday

2.  Summer/winter vacations: 8:00 a.m. to 5:00 p.m., Monday through Friday (closed on weekends)

3.  National holidays: Closed

4.  New Year’s Day, Chinese New Year Holidays, and spring break: Closed (for actual dates, please check the University’s academic calendar)

Parties that wish to use the Center’s venues during closing hours (see the preceding paragraph) may apply to do so with the express approval of the Center. However, a fee of NT$ 5,000 per session will be assessed in addition to the standard rental. Furthermore, the Office of Student Affairs shall be responsible for overtime pay in addition to the necessary rental fees if it needs to use the Center’s venues for special official purposes during closing hours.

Article 10   In addition to venue-specific directives, renting parties shall abide by the following regulations when using the Center’s venues:

1.  All government and university regulations shall apply.

2.  Venue usage shall be consistent with that indicated on the application.

3.  Do not damage any facilities within the venues.

4.  Do not put up posters or promotional signs or set up voting booths for elections without permission.

5.  Smoking is prohibited throughout the Center.

6.  Do not use any suspension devices above the stage, drag any props across it, or pound on it heavily.

7.  Do not carry firecrackers, candles, or other flammable or hazardous objects into the Center or use them in any venue belonging to the Center.

8.  Renting parties may only decorate the stage (venue) during their rental period, and shall return the stage (venue) to its original state afterwards.

9.  Renting parties shall clear out all equipment used during their rental period. The Administration Division of the Center is not responsible for safeguarding any possessions left behind at its venues.

10.  Renting parties shall not transfer an approved venue reservation to a third party without the Center’s authorization.

11.  The Center reserves the right to seize student club offices and assign them to other clubs if the original occupants fail to put the spaces to good use.

The venue-specific directives referred to in the preceding paragraph shall be formulated by the Administration Division of the Center and implemented following approval by the Vice President for Student Affairs.

Article 11   Renting parties who have given up an approved venue reservation without just cause for twice shall be barred from making another reservation in the same academic year.

The Center may terminate the rental at any time where the renting party is in violation of the Regulations and may suspend its right to make reservations for one year. Serious violations or illegal acts are punishable by law.

Article 12   Renting parties shall use the Center’s equipment and facilities with care and shall be liable for damages resulting from improper use.

Renting parties shall notify the Center before they begin using the rented venue if they find any of the Center’s equipment or facilities to be defective or damaged in any way. Renting parties agree to be responsible for any damages caused or aggravated by their failure to do so.

Article 13   The Regulations shall be passed by the Administrative Meeting and then implemented on the date of promulgation.

 

Appendix: Venue Rental Schedule

National Taiwan University–Office of Student Affairs Student Activity Center Venue Rental Schedule

1st Student Activity Center

Venue

Rental fee per session (NT$)

Remarks

Student clubs and Office of Student Affairs units

NTU parties

non-NTU parties

Jointly rented by NTU and non-NTU parties

Yi-Ren Hall

(auditorium)

3,800

19,000

38,000

28,000

The rental includes basic lighting, three wireless microphones, and air conditioning. A 40% discount on the rental fee is available for rehearsals.

Audio-visual
equipment at Yi-Ren Hall

Projection

500

1,000

2,000

1,500

  1. Projection equipment includes a projector, the main screen, one screen on each side of the stage, and a television at the entrance.
  2. A 40% discount on the rental fee is available for rehearsals.

Audio

1,200

2,000

4,000

2,500

Lighting

2,000

3,000

5,000

4,000

Exhibition Room 103

Free

1,200

3,400

2,200

NTU parties are eligible for a 40% discount if no air conditioning is required.

Exhibition Room 104

Free

1,200

3,400

2,200

Exhibition Room 202

Free

1,200

3,400

2,200

Rehearsal Room 211

Free

500

3,000

2,000

A 40% discount on the rental fee is available for the following sessions: 12:00–1:20 p.m., 6:00–7:45 p.m., and 8:00–9:45 p.m.

Rehearsal Room 213

Free

500

3,000

2,000

Arts Exhibition Room

Free

2,200

5,400

3,700

Rentals are assessed on a daily basis. A 20% discount may be applied for a rental lasting one week or more.

Piano Room 232

200

N/A

N/A

N/A

Piano rooms are reserved for NTU students only. Each applicant shall pay NT$ 200 per month and may practice for four hours per week.

Piano Room 233

200

N/A

N/A

N/A

Notes:

1.  Smoking, eating, and drinking are prohibited throughout the Center’s venues. However, Rooms 103, 104, and 202 may be exempted from dining restrictions for conferences and meetings if the renting party submits an application beforehand. If approved, the renting party shall be responsible for maintaining the cleanliness of the rented venue(s).

2.  Procedures for reserving a venue:

1)  Student clubs: Please submit an application online. For public events, wait for the Student Activity Division’s approval before paying the necessary fee at the 1st Student Activity Center Administration Office to confirm the reservation. For non-public (In-club) activities, visit the 1st Student Activity Center Administration Office directly to pay the necessary fee and confirm the reservation.

2)  Non-student parties: Please make a reservation via an official letter addressed to the Center and, if approved, pay the necessary fee within seven days to complete the reservation process.

3)  Payments shall be made at the 1st Student Activity Center Administration Office between 8:00 a.m. and 3:00 p.m. (no lunch breaks), Monday through Friday.

3.  Unless otherwise noted, a “session” shall be any of the following three time periods: 8:30 a.m. – 12:00 p.m., 1:00 – 4:30 p.m., and 6:00 – 9:30 p.m. However, sessions for Rehearsal Rooms 211 and 213 shall be any of the following five time periods: 8:00 – 11:30 a.m., 12:00 – 1:20 p.m., 1:30 – 4:40 p.m., 6:00 – 7:45 p.m., and 8:00 – 9:45 p.m.

4.  Rentals shall be assessed in accordance with the number of sessions rented. Payments may be made at the 1st Student Activity Center Administration Office between 8:00 a.m. and 3:00 p.m., Monday through Friday.

5.  A penalty of NT$ 1,500 per 30 minutes will be assessed for overtime usage of Yi-Ren Hall (overtime will be rounded up to the nearest half hour). The foregoing notwithstanding, use of the hall may not exceed 11:00 p.m.

6.  Student clubs renting the Center’s venues for ticketed or for-profit exhibitions, events, and student camps shall be billed as NTU parties.

7.  Non-NTU parties may only rent venues listed in this table.

8.  Renting parties of Yi-Ren Hall shall purchase NTU-issued special purpose trash bags to accommodate general waste and shall abide by the applicable waste processing and recycling guidelines. They must also clean the venue and wait for the venue manager’s inspection before leaving.

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